SEARCH SSC & AT Leads WebEx Meeting

SEARCH SSC & AT Leads WebEx Meeting, 19 February 2016, 11AM-1PM AKST

Participants

SSC Members & Action Team Leads: Caspar Ammann (SSC Chair), Betsy Baker, Bob Bindschadler, Brendan Kelly (SEARCH ED), Christina Schädel, Dee Williams, George Kling, Henry Huntington, Karen Pletnikoff, Matt Druckenmiller, Uma Bhatt, Craig Lee
ARCUS: Bob Rich, Brit Myers, Lisa Sheffield-Guy
Other/Guests: Olivia Lee

Agenda

I. 11:00 - Welcome and Opening Remarks (5 min)
II. 11:05 - Call to order and Chair’s report (Ammann – 5 min)
- See Read-ahead A (SEARCH Year-2 Plan as submitted to NSF)
- Brief summary of SEARCH AOS/ASSW participation
- Outlook
- Questions and discussion (all – 5 min)

III. ASSW/AOS update (Eicken – 2 min)
- Questions and discussion (all – 3 min)

IV. 11:25 - New/updated science (Bhatt – 5 min)
- Questions and discussion (all – 5 min)

V. 11:15 - Executive Director’s Report (Kelly – 5 min)
- Proposed milestones table and timeline submission
- Questions and discussion (all – 15 min)

VI. 11:45 - Business items
a. Proposed meeting schedule (Myers – 2 min)
- See Read-ahead C (Proposed SSC/AT Leads quarterly meeting schedule)
- 2 virtual (Feb & Aug) and 2 in-person (May & Nov) meetings
- Questions and discussion (all – 3 min)
- Outcome: SSC decision to approve proposed meeting schedule
b. Budget tracking and reporting (Ammann – 2 min)
- See Read-ahead D (SSC oversight of Action Team progress)
- See Read-ahead E (Proposed SEARCH budget template)
- See Read-ahead F (Draft internal & external timelines for SEARCH Year-2 plan)
- Questions and discussion (all – 3 min)
- Outcome: SSC decision to approve or revise plan
c. SSC member rotations (Kelly – 3 min)
- See Read-ahead G (SSC membership)
- Review of rotation schedule and perspectives/expertise desired
- Outline of proposed process and timeline
- Questions and discussion (all – 7 min)
- Outcome: SSC decision to endorse proposed approach and timeline or revise

VII. 12:05 - Action Team Reports
a. Permafrost (5 min)
b. Land ice (5 min)
c. Sea ice (5 min)
- Questions and discussion (all – 10 min)

VIII. 12:30 - Standing up Communications Work Group (Bindschadler – 5 min)
- See Read-ahead H (SEARCH Communications Work Group)
- See Read-ahead I (Communication Working Group draft charge)
- Review of proposed scope of work and committee charge, including - goals, audiences, media/formats, top of the pyramid products and priorities
- Questions and discussion (all – 5 min)
- Outcome: SSC decision to approve charge, scope and composition or revise

IX. 12:45 - SEARCH and Agencies (Williams – 5 min)
- See Read-ahead J (IARPC Biennial Report)
- See Read-ahead K (IARPC Collaboration Teams’ Annual Report)
- See Read-ahead L (Spreadsheet of IARPC Collaboration Team members)
- IARPC Collaboration teams
- Other avenues of engaging Federal agencies
- Avenues for engaging State agencies
- Questions and discussion (all – 5 min)

X. 1:05 - Summary and next meeting (Ammann – 5 min)
- Date and location of next meeting (in-person)
- Potential topics:

          - Data
          See Read-ahead M (2007 Data Policy)
          Volunteer(s) to draft read-ahead & agenda item

          - AON/AOS
          See Read-ahead N (2015 Arctic Services Framework for
          Arctic Observing)
          Volunteer(s) to draft read-ahead & agenda item

          - Cross-cutting SEARCH activities
          SSC members submit 2-3 ideas 3 weeks before next mtg
          Volunteer(s) to draft read-ahead & agenda item

          - System Science
          SSC to discuss what SEARCH system science looks like.  
          What activities would support system science?
          Volunteer(s) to draft read-ahead & agenda item

          - Connections to broader community
          Volunteer(s) to draft read-ahead & agenda item