Date

ARCTIC SCIENCE SUMMIT WEEK 1999
25 - 29 April 1999 in Tromso, Norway

GENERAL INFORMATION

The Arctic Science Summit Week is held during the last week of April every
year. It is an undertaking to combine arctic science meetings to save time
and travel expenses, and to facilitate coordination and cooperation.
Circumarctic science organisations are invited to join this initiative.
This year, the Arctic Science Summit Week is held in Tromso, Norway and the
following organisations are taking part:

  • Arctic Monitoring and Assessment Programme (AMAP)
  • European Polar Board (EPB)
  • Forum of Arctic Operators (under establishment)
  • International Arctic Science Committee (IASC)
  • International Permafrost Association (IPA)
  • International Tundra Experiment (ITEX)
  • International Union for Circumpolar Health (IUCH)
  • Norwegian National Committee on Polar Research (the IASC member from the
    host country) together with
  • The Norwegian Polar Institute (the institution hosting the meeting)
    and the IASC Secretariat in Oslo

Time Schedule

PRELIMINARY PROGRAMME

Saturday, 24 April: Arrival of workshop participants
(workshop starts early next morning).
Sunday, 25 April: [Workshop on the Impacts of Climate Change in the
Arctic]
European Polar Board - Executive Meeting
Monday, 26 April: Workshop on the Impacts of Climate Change in the Arctic
(continued)
European Polar Board - Board Meeting (before lunch)
IASC Regional Board (after lunch)
19:00 Reception at Polaria
Tuesday, 27 April: [The Joint Science Day]
Scientific theme: Arctic Marine Climate
Special announcements
19:00 Reception at the Polar Museum
Wednesday, 28 April: IASC Council Meeting (before lunch)
Forum of Arctic Operators (after lunch)
Thursday, 29 April: Departure

(sessions in [square brackets] are those open for interested persons)

REGISTRATION

The Arctic Science Summit Week consists of several meetings.

Meetings of the following bodies are confined to members and invited observers:

  European Polar Board (secretary: Carol Williams, ESB)
   IASC Regional Board (secretary: Odd Rogne, IASC)
     IASC Council, and (secretary: Odd Rogne, IASC)

Forum of Arctic Operators (secretary: Odd Rogne, IASC)

Participators at these meetings should confirm their attendance to the
appropriate secretary by 25 March 1999.

IASC Council Meeting Observers:

  • Council members inviting observers should inform the IASC Secretariat
    before 25 March 1999 (name, title, address)
  • Other invited observers should also confirm their attendance by
    25 March 1999.

Workshop on the Impacts of Climate Change in the Arctic

There is a special registration form for this workshop. Please ask the IASC
Secretariat for a copy if not enclosed with this folder. Joint Science Day
is an open meeting. A more detailed programme will be available later.

TRAVEL INFORMATION

Visa Application
For those needing a formal invitation in order to apply for a visa, please
contact the local organiser:

Professor Olav Orheim
e-mail:orheim [at] npolar.no
fax: (int. + 47-77 75 05 01)
phone: (int. +47-77 75 05 00)

Local Transportation

  • To/from the airport: Bus or taxi to/from town centre (about 10 minutes'
    ride)
  • To/from the meeting venue: All hotels are within walking distance of the
    meeting venue

Accommodation

A block reservation has been made by our local organiser (Norsk
Polarinstitutt) at the hotels listed below.

Please make your booking directly to the hotel of your choice.
We advise you to make your booking soon, and not later than 25 March
(when the block reservation expires).

All hotels are within easy walking distance of the meeting venue.

  • Rainbow Polar Hotel and Tromso Hotel
    Reduced rates: NOK 650 per night (incl. breakfast)
    NOK 560 per night for Saturday - Monday
    Fax: + 47-77 65 88 08 / + 47-77 68 91 36
    Tel: + 47-77 68 75 20 / + 47-77 68 64 80
    E-mail: polar [at] tr.telia.no

You should refer to the Norsk Polarinstitutt block reservation at reduced rate.

  • Comfort Home With Hotel
    Reduced rate: NOK 920 per night incl breakfast and an evening meal
    Fax: + 47-77 68 96 16
    Tel: + 47-77 68 70 00
    E-mail: nils.opsahl [at] tr.telia.no

Please quote the reference for rate reduction: CV 736

CLIMATE, CLOTHING, ETC.

April temperatures in Tromso normally vary from +5o /-50. Snow and rain can
come in generous amounts - sturdy footwear and overcoats are recommended.

Accompanying Persons

There is no separate programme for persons accompanying participants.
However, Tromso is a small city and the hotels will advise on local
opportunities. Special arrangements may also be made for a group of
accompanying persons. Tromso, at 700 North, is Norway's largest fishing
port, with a reputation for being both a "gateway to the Arctic" as well as
"the Paris of the North". A number of museums, and art galleries are
available, and there is a lively concert scene for those who enjoy youthful
musical expressions. Excellent skiing - cross-country, telemark and
downhill.

ACTIONS

A summary of the actions you should take:

  1. If you need a visa, please ask Professor Orheim for a formal invitation
    as soon as possible.
  2. Make your hotel reservation as soon as you can, and not later than 25
    March.
  3. Inform the IASC Secretariat about attendance at IASC meetings (applies
    also for Forum of Arctic Operators), while participants of the European
    Polar Board meeting should confirm their attendance to the EPB
    Secretariat, by 25 March.

The Secretariats are mailing agenda and agenda papers for the various
meetings, and hence need to know who will be attending.

The European Polar Board Secretariat The IASC Secretariat
Dr Carol A Williams Odd Rogne, Executive Secretary
European Science Foundation PB 8100 Dep
1 quai Lezay-Marnésia 0032 Oslo
67080 Strasbourg Cedex, France Norway
Tel: +33 (0) 388 7671 45 Tel: + 47-22 57 37 37
Fax: + 33 (0) 388 2519 54 Fax: + 47 - 22 57 37 40
E-mail: cwilliams [at] esf.org E-mail: iasc [at] iasc.no

IASC Secretariat
Post Office Box 8100 Dep.
0032 Oslo, Norway
FAX: +47 22 57 37 40; e-mail: Odd Rogne: iasc [at] iasc.no
secretary: iascdesk [at] iasc.no


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