Sea Ice Prediction Network

Networking scientists and stakeholders to improve sea ice prediction in a changing Arctic

Webinar Instructions

Welcome! Detailed, step-by-step instructions are available below to help you configure your computer and successfully join the webinar. If you are having problems or need help, please consult our Frequently Asked Questions first. If you are still in need of assistance, please contact Betsy at betsy [at] arcus [dot] org with a detailed explanation of your problem.

Full Webinar Instructions

Before the Webinar:

Make sure that the computer you will be using is properly configured to participate in the webinar:

  1. Check your Internet browser and make sure you have POP-UPS enabled.
  2. Check your Internet browser and make sure your computer will accept cookies.
  3. You will need microphone for the webinar IF you are going to use Voice-Over IP and not call into the conference call. Also, make sure that you know where your computer sound volume and mute button are located if you are using a built-in microphone to participate.

Set up Blackboard Collaborate:

  1. Go to: http://tiny.cc/ARCUS_ConfigurationRoom (this link is only for configuration purposes).
  2. When the Login screen loads, enter your full name.
  3. Your system will then be prompted to download the Collaborate Launcher software and Java. Java may already be installed on your system.
  4. Allow the Collaborate application to access your computer.
  5. Collaborate will launch. It will take a few moments to load. Multiple windows will appear on your desktop.
  6. Accept the Participant Agreement and Choose Connection Speed to access the Configuration Room.

You should see a welcome slide on the main screen and your name will be listed in the participants panel on the left side of the screen.
Note: If you plan to connect to the Audio portion of the program you may access the Audio Setup Wizard while logged into Collaborate.

On the Day of the Webinar:

Connect to the Visual Part of the Webinar:

  1. Go to: http://tiny.cc/a7ypax.
  2. When the login screen loads, enter your full name.
  3. Your system will then be prompted to download the Collaborate Launcher software and Java. If you have already downloaded it, double-click on the .collab file in your Downloads folder to launch your session. If you have not downloaded it, follow the directions to complete the download.
  4. Allow the Collaborate application to access your computer.
  5. Collaborate will launch. It will take a few moments to load. Multiple windows will appear on your desktop.
  6. Accept the Participant Agreement and Choose Connection Speed to access the Configuration Room.

Connect to the Audio Portion of the Webinar by Telephone OR Voiceover IP:

For Telephone:
  1. At the specified time, U.S. and Canadian participants should dial: 1-877-820-3199. International participants wishing to join via phone, please seek further instructions in the detailed email sent to you after registration.
  2. When prompted, enter the participant code 2728. This will connect you directly to the conference call.
    Note: You may mute your phone line by dialing *6. To un-mute, simply dial #6. If using the telephone, you will need to mute your computer. Not doing this will result in an echoing sound and/or feedback during the conference.
For Voiceover IP: (Talking through your computer using computer microphone)
  1. Voiceover IP capabilities are located within the Collaborate platform.
  2. While configuring your system, you can test sound levels in Collaborate by selecting Audio Set-up Wizard from the Audio & Video drop-down menu.
  3. The drop down menu and talk capabilities are located in top level panel of the screen.
  4. Click the 'talk' button in the left corner of the Collaborate platform to talk. When you are done speaking, un-click the 'talk' button.

Need help before or during the webinar?
Contact Betsy at: (907) 474-1600 or email: betsy [at] arcus [dot] org.